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Job Description / Duties

Coordinate the development, deployment, administration, advertising and communication of the Thompson Rivers University awards program (including entrance and in-course scholarships, awards, bursaries, prizes and fellowships) through liaising with Advancement, Finance, other Banner Financial Aid schools, faculty and other departments. Primary responsibilities include: coordinating award creation and criteria revision; the creation, deployment and advertising of awards applications; awards adjudication and payments; awards policy; and ensuring compliance with university policies and standards.

Qualifications / Required Skills

EDUCATION:
• A bachelor’s degree in a relevant discipline

EXPERIENCE:
• Five (5) years’ experience in progressively responsible administrative support positions in the area of merit-based and/or needs-based funding assessments, preferably at a post-secondary institution, including at least three years’ working experience with post-secondary systems (preference to Banner) and a policy intensive environment.

Additional Information

MAJOR DUTIES & RESPONSIBILITIES
1. Design, develop and coordinate the testing and maintenance of Banner award applications for need-based and merit-based awards, including their web deployment, need assessment engines, and ranking and filtering funnels using the nested Boolean table driven logic of the Banner Financial Aid module. Troubleshoot application and adjudication technical problems in consultation with the vendor and IT Services.
2. Ensure completion of the initial extracts, eligibility assessments, and ranking of award applications in preparation for the primary adjudications.
3. Liaise with University Advancement and provide consultation to Development Directors on the creation of new awards and revisions to existing awards, ensuring that they can be effectively adjudicated while addressing conformity to university policies, the needs of students, and university recruitment and retention objectives.
4. Ensure annual award budgets are loaded and finalized after obtaining spending approvals from University Advancement and where appropriate, other university departments and divisions.
5. Ensure awards are proactively promoted, both with appropriate student populations and with other departments, broadening the understanding among students and staff/faculty on finding and accessing available awards.
6. Work with other departments who initiate awards to ensure all student award applications, disbursements, and related services are well integrated with other student services.
7. Approve and authorize student eligibility for awards including appeals and consideration of extenuating circumstances, ensuring all awards are adjudicated according to their terms of reference.
8. Establish annual timelines for award adjudication periods, and oversee collaboration with University Advancement and academic divisions regarding planning for the annual Foundation Awards Ceremony, and other awards ceremonies and presentations.
9. Ensure effective reporting on award activity and annual statistics, where needed in conjunction with Integrated Planning and Effectiveness.
10. Coordinate and administer the processing of external awards available to and received by TRU students.
11. Train staff in the Student Awards Office on awards policies and processes.
12. Supervise the Awards Adjudication Clerk and assign work to advisors, clerks and auxiliary staff.

Salary: $31.05/hour

Contact Information

Gordon Down
Manager, Student Awards & Financial Support
Thompson Rivers University
Kamloops, BC
P: 250-828-5026 | tru.ca/awards

Feel free to call or email if you have questions.

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