Job Description / Duties

Key Responsibilities:
• Administrative Support:
o Assist the President with scheduling meetings, preparing agendas, and managing correspondence.
o Support the Secretary in maintaining accurate records, preparing minutes of meetings, and handling official documentation.
o Aid the Treasurer with financial record-keeping, processing invoices, and preparing financial reports.
o Assist the Web Administrator with updating website content, managing online resources, and coordinating digital communications.
• Communication:
o Serve as a point of contact for webform communications, ensuring timely and professional responses.
o Draft, proofread, and distribute official communications and newsletters.
• Data Management:
o Create webforms, maintain and update databases, ensuring data accuracy and confidentiality.
o Generate reports and provide data analysis as needed.
• General Office Duties:
o Perform other administrative tasks as assigned to ensure smooth operations of the association.

Lines of Reporting:
• Reports to: President, Secretary, and Treasurer
• Works closely with: President, Secretary, Treasurer, and Web Administrator
• Supervises: N/A

Remuneration:
• This position offers a monthly stipend of $1,000 which covers all administrative tasks as outlined in the job description to cover approximately 40 hours per month. The stipend will be paid monthly and is designed to provide a consistent and predictable income for the duration of the employment contract.

Working Arrangements:
• This role is 100% remote, allowing for flexible working hours. The successful candidate must have access to a phone, laptop and a reliable internet connection to perform their duties effectively.

Qualifications / Required Skills

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with web content management systems.
• Ability to work independently and collaboratively in a team environment.
• High level of discretion and confidentiality.
• Experience in a non-profit or educational organization is preferred.
• Experience with Exware or similar web content management systems, considered an asset.
• Proficiency in English: written and verbal, proficiency in French: written and verbal considered an asset.

Salary: Monthly stipend of $1,000 approximately 40 hours per month.

Contact Information

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to president@casfaa.ca by May 31, 2025.

Employer Profile

About CASFAA: The Canadian Association of Student Financial Aid Administrators (CASFAA) is dedicated to supporting the professional development of its members and advocating for the needs of students in the realm of financial aid. We are seeking a highly organized and proactive part-time Administrative Assistant to support the administrative tasks of our board.