Job Description / Duties

• Represents the University as the first point of contact in the Admissions Office for potential students, parents, high school counsellors, etc. as well as current students
• Provides accurate/timely information on a wide range of topics including: admission requirements and procedures, application deadlines, status of applications, confirmation of acceptance, etc.
• Directs inquires for specialized information to appropriate individual or department
• Ensures students and parents receive guidance and advice during all aspects of the application process
• Receives and sorts Admissions mail on a daily basis, matching mail with the appropriate student files and identifying the action to be taken for each file
• Responsible for the daily filing of incomplete, complete and continuance files and for refilling all files to maintain the integrity of the Admissions filing system
• Assists with the annual “clean-up” of files in September to ensure that appropriate action has been taken.
• Assists with processing applications to the Faculties and the pre-professional programs:
o Creates hard copy files and performs detailed application data entry functions
o Evaluates and determines Admission requirements with separate and specific selection criteria
o Assesses and admits high school domestic/international applicants according to established criteria
o Performs data input (data entry, advanced early, interim and final grade entry) and coding of applicants and ensures that the relevant forms are issued
o Produces and verifies acceptance letters, document request forms, etc. for correctness and accuracy prior to computer-run batch and e/mails them to students
o Assists with categorizing program specific documentation, collating and e/mailing the official Letters of Acceptance, Document Request letters, user name/password letters that are generated from the batch runs and ensuring that program specific information is sent to students
o Monitors files throughout the processing cycle for completion of documentation and notification of Admission assessment results
o Develops and maintains a good working knowledge of guidelines, policies and best practices in domestic and international admissions to determine if requirements have been met
o Assists with high school grade workflows and with tracking missing grades and other information from schools
o Provides a preliminary review of documentation submitted to meet English language requirements
o Updates all applicant computer records via Colleague continuously throughout the year as documentation is received
• Performs other duties as assigned.

Qualifications / Required Skills

• Completion of a university degree
• Two years of direct experience in a university Admissions area
• Knowledge of Student Information Systems, preference given to knowledge of Colleague
• Excellent interpersonal skills with the ability to interact in a professional and courteous manner
• Strong oral and written communication skills focusing on customer service and the delivery of accurate information
• Ability to organize work effectively as numerous jobs which require accuracy and attention to detail often need to be completed simultaneously
• Ability to prioritize and cope with fluctuations in workload in a high pressure environment
• Ability to work with complex systems in a fast paced and dynamic environment with constant interruption
• Ability to treat personal information with confidentiality
• Ability to work independently, and cooperatively as part of a team to make appropriate decisions
• Good working knowledge of computers utilizing a Windows environment and various software applications including MS Word, Excel
• Ability to develop a familiarity with the structure of the Admissions Office, the programs of study offered, the University course offerings and organization, and to develop a solid understanding of the University in general
• Ability to quickly develop a good understanding of University policies and procedures as they relate to the Admissions Office functions
• Ability to work occasional overtime, as needed, during peak periods.

Additional Information

Salary: $36,782-$42,512

Contact Information

Applications can be submitted to Human Resources, online:
http://www.uwinnipeg.ca/hr/employment.html

Employer Profile

The University of Winnipeg is a dynamic campus and a downtown hub that connects people from diverse cultures and nurtures global citizens. We offer high-quality undergraduate and graduate programs including several that are unique in Western Canada, for example, a Bachelor of Arts in Human Rights, and a Master’s degree in Development Practice with a focus on Indigenous Development. Our graduates value their educational experience, and UWinnipeg consistently ranks highly in national surveys for overall reputation, small class sizes, academic excellence and commitment to the environment.